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Procurement Advisor

29 September 2020

Full-time, permanent and unionized position – 37.5 h/week

2020 annual salary: $76 136,64 to $94 769,19

As a manager of important infrastructure, The Jacques Cartier and Champlain Bridges Incorporated (the Corporation) is a federal Crown corporation established in 1978 that is responsible for the Jacques Cartier Bridge, the Champlain Bridge, the Champlain Bridge Ice Control Structure, the Île des Sœurs Bypass Bridge, the federal sections of Bonaventure Expressway and the Honoré Mercier Bridge, as well as the Melocheville Tunnel.

Every day, the Corporation ensures a safe drive for thousands of users by managing, maintaining and repairing this important infrastructure for Greater Montreal. The Corporation also ensures that these critical structures remain safe, fully functional and aesthetically pleasing both today and in the future. It conducts construction, rehabilitation and reinforcement projects on the infrastructure under its responsibility and oversees the operation and maintenance of these structures.

SUMMARY

Reporting to the Director, Procurement, the selected candidate will serve as Procurement Advisor. You will provide professional and specialized in services in the strategic acquisition of goods and services and act as a resource person for employees and managers while upholding a high degree of professionalism and confidentiality. You will actively help develop new contracts, plan contracts, and develop procurement strategies to carry out the projects assigned to you in relation to developing calls for tenders and proposals.

You will be responsible for implementing the selected procurement strategies. Through your role and leadership, you will uphold the transparency of the procurement process.

MAIN RESPONSIBILITIES

  • Analyze and consolidate needs in the areas of professional services, construction, and goods and services in relation to contracts with internal partners;
  • Analyze market trends and determine potential suppliers;
  • Attend pre-project meetings with the Director, Procurement, to develop the chosen procurement strategy.
  • Perform comparative analyses (“benchmarking”);
  • Help the project coordinator prepare contracts, develop call for tender and proposal documents, manage business components, and monitor contracts;
  • Help develop calls for tenders and proposals, establish the monetary amount of sureties, determine warranties, analyze submitted documents, and help analyze variances with the project coordinator, create contract award authorization requests as well as the necessary documentation to help department managers make an informed decision;
  • Manage and issue addenda for each call for tenders or proposals;
  • Ensure that deadlines are met;
  • Be responsible for contractual communication with suppliers and subcontractors;
  • Chair the committees that evaluate submitted tenders and proposals, if necessary, and be responsible for upholding the transparency of the system to evaluate tenders and proposals by applying controls for adherence to the procurement process;
  • Convene and lead start-up and administrative meetings with contractors and take the minutes of these meetings;
  • Initiate and coordinate the performance evaluations of consultants and suppliers in relation to deliverables or the end of the contract, if applicable;
  • Receive and manage any communication with the consultant or contractor, ensure documentation traceability, and update records;
  • Help the project coordinator effectively manage contracts, analyze problems and apply corrective measures, and negotiate with suppliers, if applicable;
  • Administer and assist the contract coordinator in tracking implementation contracts, ensure compliance with contractual clauses, and validate requests for changes and contract claims;
  • Authorize the release of sureties and insurance;
  • Perform the administrative closure and archiving of assigned contracts;
  • Keep a registry of reviews for each contract under your responsibility, with a focus on lessons learned.
  • Play an advisory role with internal partners;
  • Provide functional authority for the projects under your responsibility to change work methods and practices;
  • Develop collaborative practices with functional departments and projects and maintain business relationships with internal partners;
  • Attend start-up meetings for each contract for the commercial procurement component;
  • Sit on various committees or discussion panels related to your business area;
  • Carry out all related tasks or responsibilities.

REQUIREMENTS

  • A bachelor’s in administration, public administration, law, or any similar field with a minimum of twelve (12) relevant years of procurement experience;
  • A master’s in public administration, project management or a relevant area is an asset;
  • Experience drafting commercial clauses and contracts;
  • Knowledge of the construction sector is an asset;
  • Knowledge of contractual management;
  • Experience working in an engineering department is an asset;
  • Show thoroughness, accuracy and independence;
  • Show initiative and demonstrate good organizational skills;
  • Work well both on your own or with a team and have a good ability to adapt to different personality types;
  • Be able to meet deadlines;
  • Have interpersonal skills and show discretion and tact;
  • Be able to work in an environment of change while maintaining a client focus;
  • Excellent knowledge of MS Office software: Word (advanced), Excel (advanced), Outlook (intermediate), PowerPoint and Adobe Acrobat;
  • Be able to communicate orally and in writing in both official languages.

WHAT WE OFFER

Further your career in a stimulating and pleasant work environment at a strong organization whose key values are team work, transparency, thoroughness, innovation and commitment.

We offer a workplace that is accessible by public transit and car (parking available), a competitive salary, and a comprehensive benefits package, including a pension plan with the federal public service.

 

Join the JCCBI family and send your CV and cover letter to:

François Piché-Roy, President, Founder and Senior consultant

Pixcell

[email protected]

https://pixcell.co