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Clerk, Operations and Maintenance

May 5, 2022

Unionized permanent position
Full-time 40 h/week
Salary 2022: $ 47 002,04 to $ 60 077,68

At The Jacques Cartier and Champlain Bridges Incorporated (JCCBI), our teams work together to keep users safe by managing, maintaining and rehabilitating our infrastructure, optimizing traffic flow, and respecting the environment.

Join JCCBI for an exciting career! Become part of a growing organization that offers interesting challenges.

SUMMARY

Reporting to the Director, Operations and Maintenance, the selected candidate will serve as clerk for all employees of the Operations and Maintenance Directorate and other services of the Corporation as needed and will fulfill various administrative and clerical duties.

MAIN RESPONSIBILITIES

  • Process and revise documents for calls for tenders and requests for proposals that contain technical specifications (large documents that require advanced knowledge of Word functionalities, such as automatic paragraph numbering, headers/footers on separate pages by section, and extensive page layout).
  • Enter timesheets, expense accounts and track the overtime of the field team.
  • Help on-site staff enter daily work reports into systems.
  • Administrative follow-up of invoices and complete the registers.
  • Assist technical staff with vehicle fleet management, fuel management, and building maintenance.
  • Process and revise memos, letters, forms, tables and reports.
  • Organize and attend meetings (quick note-taking ability) and write up minutes.
  • Diligently organize documents.
  • Manage and distribute documents.
  • Take over the administrative tasks of team members during vacation periods or in the case of overflow.
  • Welcome visitors and answer the phone.
  • Perform all other related tasks.
  • Perform any other job-related tasks and duties.

REQUIREMENTS

  • College diploma in secretarial studies, office technology or administration with minimum relevant experience of at least three or four years or an appropriate and equivalent combination of education, training and experience.
  • Have a word processing speed of at least 50 words a minute.
  • Excellent proficiency with MS Office: Word (advanced), Excel (intermediate) and Outlook (intermediate). Knowledge of PowerPoint, Adobe Acrobat and MAXIMO (GMAO) is an asset.
  • Good writing and note-taking skills and ability to take minutes.
  • Experience in a maintenance or public works department (asset).
  • Mastery of written French and good knowledge of oral and written English.
  • Quick speed of execution.
  • Excellent team work skills.
  • Strong discipline, accuracy, and independence are some of the qualities required for this position.
  • Show initiative and demonstrate good organizational skills.
  • Be able to meet deadlines.
  • Have good relationship skills, show tact and maintain strict discretion.

EMPLOYMENT CONDITIONS

JCCBI has implemented an internal COVID-19 vaccination policy that reflects the Government of Canada’s mandatory COVID-19 vaccination requirements for Core Public Administration and Crown corporation employees. All JCCBI employees must therefore attest to their vaccination status in accordance with this policy.

The requirement for employees to be fully vaccinated applies whether they are telecommuting, working remotely or working onsite. This employment condition applies to public service employees who are appointed on an indeterminate basis (indefinite duration) or term basis (specified period) and to those employed on a casual basis, as interns and as students.

OUR OFFER

Further your career in a stimulating and pleasant environment in a solid organization whose key values are teamwork, transparency, thoroughness, innovation and commitment.

The job location is easily accessible by public transit and automobile (parking available). We offer competitive compensation and a full benefits package, which includes a federal public service pension plan.

Join the Bridge family; send your resume and cover letter to either of these agencies:

Alex Derail

Bédard Ressources

Recruitment consultant

T :  450 332-6688

C : 514 242-7934

[email protected]

Katherine Zenetzis, C.P.C.

Quantum

Recruitment Solutions Manager

[email protected]

www.Quantum.ca

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