InfoSource

Sources of Federal Government and Employee Information – Jacques Cartier and Champlain Bridges Incorporated, The

 

Introduction to InfoSource

InfoSource: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employee of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The InfoSource Introduction and an Index of Institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Jacques Cartier and Champlain Bridges Incorporated (“the Corporation”) is duly incorporated under the 1978 Canada Business Corporations Act, by Certificate of Incorporation dated November 3rd 1978 and was continued under the Canada Business Corporations Act, by certificate of compliance dated August 21 1998.  The Corporation is a Crown Corporation agent of HER MAJESTY THE QUEEN IN RIGHT OF CANADA pursuant to The Jacques-Cartier and Champlain Bridges Inc. Regulations. For more information on the background of the Corporation, please refer to heading “About” on the Corporation’s website.

The Corporation reports to Parliament through the appropriate Minister, designated by order in council as the Minister of Infrastructure, Communities and Intergovernmental Affairs, namely the Honourable Amerjeet Sohi.

Responsibilities

The Corporation is responsible for providing the users with a safe and efficient transit across the infrastructures it operates and manages namely: the Jacques Cartier Bridge, the Champlain Bridge, the Île des Soeurs (“IDS”) Bypass Bridge, the Champlain Bridge Ice Control Structure, the federal portion of the Bonaventure Expressway and of the Honoré-Mercier Bridge, and the Melocheville tunnel.

Institutional Functions, Programs and Activities

Institution-Specific Content

Functions

Management of federal infrastructures such as bridges, highways, viaducts, tunnels, and surrounding properties situated in the Greater Montreal and Beauharnois areas.

Programs

This program activity encompasses the operation and maintenance of the Jacques-Cartier Bridge, the Champlain Bridge, the IDS Bypass Bridge, the Champlain Bridge Ice Control Structure, the federally-owned sections of the Bonaventure Expressway and of the Honoré-Mercier Bridge and the Melocheville Tunnel by carrying out regular and major maintenance work, and by proper management of surrounding properties.

Activities

Engineering and Construction

Engineering

Description: The engineering department oversees the performance and management of professional engineering services for studies, inspections and design work for major maintenance works on the following transport infrastructures: Jacques-Cartier Bridge, the Champlain Bridge, the IDS Bypass Bridge, the Champlain Bridge Ice Control Structure, the federally-owned sections of the Bonaventure Expressway and of the Honoré-Mercier Bridge and the Melocheville Tunnel. The engineering department is also responsible for the management of environmental studies and projects related to these structures and surrounding properties.

Document Types: Calls for tenders, calls for proposals, technical drawings, tenders, human resources forming the project teams, technical, laboratory and environmental reports.

File Number: JCCBI ING 003

Major Maintenance Contracts (Consulting Services)

Description: This bank may contain an estimate of the total cost of the project, the tender documents, a list of potential tenderers, the tenders received, analysis of tenders, the documents relating to the award of the contracts, signed contracts, correspondence and contractual documents.

Class of Individuals:  This information relates to employees of tenderers.

Purpose:   The purpose of the bank is to documented information submitted by the tenderers regarding the human resources submitted in the course of the calls for proposals.  The information is used for the evaluation of tenders.

Consistent Uses: This information serves in the decision making process for contract awards.

Retention and Disposal Standards: Legal documents – twenty (20) years. Technical documents – twenty (20) years. Meetings – ten (10) years. Financial documents – ten (10) years. General correspondence – five (5) years. Some legal and technical documents that are essential to each contract are kept indefinitely for research purposes for future work. After the semi-active period and according to the Corporation’s needs, files are transferred to Library and Archives Canada.

RDA Number: 98/027

Related Record Number: JCCBI CON 004

TBS Registration: 000298

Bank Number: JCCBI PPU 150

Construction

Description: This is responsible for the management of construction, laboratories, surveillance services and repair contracts on the following transport infrastructures: the Jacques-Cartier Bridge, the Champlain Bridge, the IDS Bypass Bridge, the Champlain Bridge Ice Control Structure, the federally-owned sections of the Bonaventure Expressway and of the Honoré-Mercier Bridge and the Melocheville Tunnel

Document Types: Calls for tenders, tenders, contracts, technical drawings, technical and laboratory reports.

File Number: JCCBI CON 004

Major Maintenance Contracts (Consulting services, Construction and Repairs)

Description: This bank may contain an estimate of the total cost of the project, the tender documents, a list of potential tenderers, the tenders received, analysis of tenders, the documents relating to the award of the contracts, signed contracts, correspondence and contractual documents.

Class of Individuals:  This information relates to employees of tenderers.

Purpose:   The purpose of the bank is to keep track of the information submitted by the tenderers about their human resources proposed in the context of the call for tenders.  The information are used in the process of the evaluation of tenders.

Consistent Uses: This information serves in the decision making process for contract awards.

Retention and Disposal Standards: Legal documents – twenty (20) years; Technical documents – twenty (20) years. Meetings – ten (10) years. Financial documents – ten (10) years. General correspondence – five (5) years. Some legal and technical documents that are essential to each contract are kept indefinitely for research purposes for future construction and repair work. After the semi-active period and according to the Corporation’s needs, files are transferred to Library and Archives Canada.

RDA Number: 98/027

Related Record Number: JCCBI ING 003

TBS Registration: 000298

Bank Number: JCCBI PPU 150

Operations and Maintenance

Description: This department is responsible for regular maintenance works on the road network and the management of various maintenance and operation contracts on following transport infrastructure: the Jacques-Cartier Bridge, the Champlain Bridge, the IDS Bypass Bridge, the Champlain Bridge Ice Control Structure, the federally-owned sections of the Bonaventure Expressway and of the Honoré-Mercier Bridge and the Melocheville Tunnel.

Document Types: Calls for tenders, tenders, contracts, technical drawings, technical and laboratory reports.

File Number: JCCBI OPE 005

Regular Maintenance and Operation Contracts

Description: This bank may contain an estimate of the total cost of the project, the tender documents, a list of potential tenderers, the tenders received, analysis of tenders, the documents relating to the award of the contracts, signed contracts, correspondence and contractual documents.

Class of Individuals: This information relates to employees of tenderers.

Purpose: This bank is used to store data on the calls for tenders and award of regular maintenance contracts, such as lawn care, road sweeping, work teams, supervision of work teams, snow removal and salt, local paving repairs, replacement of guardrails, cleaning of expansion joints and structures as well as operation contracts, such as road marking, vehicle towing and repair, lane signals and lights, remote surveillance and police services and professional service contracts, such as consulting, legal services, communications, auditing, laboratory, IT and office automation, publishing and graphic production.

Consistent Uses: This information serves in the decision making process for contract awards.

Retention and Disposal Standards: Legal documents – seven (7) years. Technical documents – twenty (20) years. Meetings – seven (7) years. Financial documents – seven (7) years. General correspondence – seven (7) years. Some legal and technical documents that are essential to each contract are kept indefinitely for research purposes for future work. After the semi-active period and according to the Corporation’s needs, files are transferred to Library and Archives Canada.

RDA Number: 98/027

TBS Registration: 000299

Bank Number: JCCBI PPU 155

Institution’s sub-activities

Center for Infrastructure Innovation

 Description: The Center for Infrastructure Innovation (“CII”) has a mission to develop and promote the expertise of the Corporation with an objective to ensure the sustainability of the organization and its structures. The CII helps the Corporation develop and implement innovative solutions that stem from strong expertise and comprehensive and sustainable strategies to manage and maintain major infrastructure and extend its service life, notably through research projects in partnership with universities, engineering firm and other experts.

Document Types: Calls for tenders, requests for collaboration, partnership agreements, studies and technical reports.

File Number: to come

Procurement

Description: Procurement handles the calls for tenders issued by the Corporation for engineering, construction and maintenance contracts. Procurement is also responsible for the acquisition and rental of the physical assets that support the activities of the Corporation.

Document Types: Calls for tenders and requests for proposals, tenders, contracts, technical drawings, purchase orders and correspondence.

File Number: JCCBI ADM 001

Purchase Orders, Tenders

Description: This bank may contain the purchase request for items and goods, specifications or a brochure describing the items, a list of potential tenderers, the tenders received, the analysis of tenders and the documents relating to the award of purchase orders.

Class of Individuals:  This information relates to employees of tenderers.

Purpose: This bank is used to store data on the calls for tenders and award of orders for the purchase or supply of commodities, materials and Equipment.

Consistent Uses:  This information serves in the decision making process for contract awards for future needs.

Retention and Disposal Standards: These documents will be destroyed after seven (7) years.

RDA Number: 98/027

TBS Registration: 000297

Bank Number: JCCBI PPU 145

Contracts for Acquisition and Rental of Equipment and Materials

Description: This bank is used to contain an estimate of the total cost of the equipment, the purchase requests and specifications, the calls for tenders, a list of potential tenderers, the tenders received, the analysis of tenders, the documents relating to the award of the contracts, the contracts signed by the contractor and the Corporation, correspondence and documentation for payment of the contracts. The filing sequence is by contract number, with a brief description of the contract appearing on the file cover. Persons seeking access to this bank must provide their name, address and the document number.

Class of Individuals:  This information relates to employees of tenderers.

Purpose: This bank is used to store data on the calls for tenders and award of contracts for the supply of materials and Equipment.

Consistent Uses:  This information serves in the decision making process for contract awards for future needs.

Retention and Disposal Standards: Acquisition and rental contracts are retained for the life of the equipment plus seven (7) years and are then destroyed.

RDA Number: 98/027

TBS Registration: 002731

Bank Number: JCCBI PPU 025

Suppliers

Description: The bank contains letters of solicitation, name and address of the firms or individuals and information or documentation describing the services or products available from the suppliers.

Class of Individuals:  This information relates to employees of tenderers.

Purpose: This bank is used to store data on calls for tenders and award contracts for the supply of materials and equipment

Consistent Uses: This information serves in the decision making process for contract awards for future needs

Retention and Disposal Standards: These documents will be destroyed after five (5) years.

RDA Number: 98/027

TBS Registration: 000296

Bank Number: JCCBI PPU 140

Internal Services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Acquisition Services, Human Resources Management Services, Financial Management Services, Communications Services, Information Management Services, Management and Oversight Services, Information Technology Services, Travel and Other Administrative Services, Real Property Services, Materiel Services and Legal Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions Services

Acquisition Services involve activities undertaken to acquire a good or service to fulfil a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Procurement and Contracting Class of Record

Human Resources Management Services

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Awards (Pride and Recognition) Class of Record

Classification of Positions Class of Record

Compensation and Benefits Class of Record

Employment Equity and Diversity Class of Record

Hospitality Class of Record

Human Resources Planning Class of Record

Labour Relations Class of Record

Occupational Health and Safety Class of Record

Official Languages Class of Record

Performance Management Reviews Class of Record

Recruitment and Staffing Class of Record

Relocation Class of Record

Training and Development Class of Record

Financial Management Services

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Financial Management Class of Record

 Communications Services

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public – internal or external – receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Communications Class of Record

Information Management Services

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Access to Information and Privacy Class of Record

Information Management Class of Record

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Cooperation and Liaison Class of Record

Executive Services Class of Record

Internal Audit and Evaluation Class of Record

Planning and Reporting Class of Record

Information Technology Services

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Information Technology Class of Record

Travel and Other Administrative Services

Travel and Other Administrative Services include Government of Canada travels services, as well as other internal services that do not smoothly fit with any of the internal services categories

Administrative Services Class of Record

Boards, Committees and Council Class of Record

Business Continuity Planning Class of Record

Disclosure to Investigative Bodies Class of Record

Proactive Disclosure Class of Record

Security Class of Record

Travel Class of Record

Real Property Services

Real Property Services involve activities undertaken to ensure real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Real Property Management Class of Record

Materiel Services

Materiel Services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs

Materiel Management Class of Record

Legal Services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Legal Services Class of Record

Manuals

  • Standardized Specifications for Construction Works
  • Project Management Manual
  • Field Supervisor Guide
  • Corporate Bylaw
  • Emergency Measures

Additional Information

Please see the Introduction of this publication for information on access procedures pursuant to the Access to Information Act and the Privacy Act.

Sending Your Requests

Formal Access Request

For requests by mail, fill out the Access to Information Request Form or the Personal Information Request Form or mention in your letter that the request is made pursuant to the Access to Information Act or the Privacy Act and then give in details the information sought. Be sure to give enough pertinent details so that the Access to Information and Privacy Coordinator can find the information requested. Requests must be mailed to the address below:

The Jacques Cartier and Champlain Bridges Incorporated

C/O Access to Information and Privacy Coordinator

 1225 St Charles Street West, Suite 500

Longueuil, Quebec J4K 0B9

The Corporation has no account with the Receiver General of Canada. Therefore, each request made to The Jacques Cartier and Champlain Bridges Incorporated under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to The Jacques Cartier and Champlain Bridges Incorporated. Please note that the $5.00 fee only applies to Access to Information Requests and that no fees are payable for Personal Information Requests.

Informal Access Request

The Government of Canada encourages the release of information through requests made outside of the Access to Information and Privacy process. You may wish to consult summaries of completed Access to Information requests and available reports and studies on the Corporation’s website.

You may request a copy of records that were released by the Corporation in response to requests made under the Access to Information Act.  Records requested informally will be disclosed as they were released under the Access to Information Act, including format, language(s) and exemptions or exclusions that were applied at the time of release.  No fees are charged for informal requests.

The statutory right to complain to the Information Commissioner of Canada does not extend to informal requests.

You may send your Informal Request by mail or email to the following address:

The Jacques Cartier and Champlain Bridges Incorporated

C/O Access to Information and Privacy Coordinator

1225 St Charles Street West, Suite 500

Longueuil, Quebec J4K 0B9

Or

E-mail : atip-aiprp@pjcci.ca

For additional information about the programs and activities of The Jacques Cartier and Champlain Bridges Incorporated, please contact:

The Jacques Cartier and Champlain Bridges Incorporated

C/O Access to Information and Privacy Coordinator

1225 St Charles Street West, Suite 500

Longueuil, Quebec J4K 0B9

Telephone: 450-651-8771

E-mail: atip-aiprp@pjcci.ca

Internet: www.jacquescartierchamplain.ca

Reading Room

In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site. The address is:

The Jacques Cartier and Champlain Bridges Incorporated

1225 St Charles Street West, Suite 500

Longueuil, Quebec

Anyone interested in visiting the reading room must phone ahead to make an appointment.